Wedding Packages

The Barn at White Oaks has teamed up with some of our favorite local vendors to create wedding packages for all sizes and budgets.

Our basic package is great for the DIY bride looking to do her own decorating but wants the ease of having decor and table settings at the barn when her team arrives. Our more inclusive packages include wedding planning and coordination, full set-up and clean-up and are for the bride who wants to sit back, relax and have a team of professionals take care of the hard work.

*NEW* Micro Wedding Package for 50 guests or less COMING SOON!

DIY Wedding Package

$13,500

Package includes 100 guests. Each additional guest is $30 per person

This package is great for the DIY bride looking to decorate herself but wants the ease of having decor and table settings at the barn when her team arrives. Choose your colors before your arrival and don't worry about transporting everything as it will be ready for you.

Includes

2-Day Rental
Farmhouse Tables & Wooden Cross-back Chairs
Tablecloths
Cloth Napkins, Chargers & Acrylic Place Settings
Assorted Centerpieces Options
Silk Floral Package
Catered Buffet (3 Menus to choose from including meal + drinks)
3 Tier Wedding Cake
10% Off Additional Rental Items from Cari & Co.

**This package does not include set-up/clean up. The decor items you choose will be ready for you at the start of your rental. Client is responsible for setting the venue up as they wish, decorating and cleaning-up after the event is over.Rental items will need to be placed back where they started in the barn, cleaned and ready for return.

Classic Wedding Package

$17,500

Package includes 100 guests. Each additional guest is $35 per person

The Classic Wedding Package offers brides a great option for a stress-free day. This includes food, cake, decor, table settings, DJ, month-of coordination, set-up and clean-up. Let us take care of the heavy lifting on your big day!

2-Day Rental (Does not include smaller clubhouse building)
Farmhouse Tables & Wooden Cross-back Chairs
Exclusive Planning Packet
Wedding Day Coordination
Tablecloths
Cloth Napkins, Chargers & Acrylic Place Settings
Assorted Centerpieces Options
Catered Buffet (3 Menus to choose from including meal + drinks)
3 Tier Wedding Cake
DJ (Ceremony & Reception)
Set-up & Clean-up
Table Bussing
10% Off Additional Rental Items from Cari & Co.

This package includes up to 100 Guests.

Each guest after the first 100 will add an additional $35 per person.

**This package includes set-up/clean up. You will meet with your coordinator from Cari & Co 4-6 months before your wedding to choose your meal, cake & decor items. The month of coordination begins 30 days prior and takes you through all of the details leading up to wedding day. Your coordinator will be by your side to direct rehearsal the night before as well as make sure everything goes smoothly on your wedding day.

Premium Wedding Package

$22,500

Package includes 100 guests. Each additional guest is $40 per person

The Premium Wedding Package offers an elegant wedding option with everything the Classic Package offers plus upgraded china tableware, fresh flowers, partial wedding planning.

2-Day Rental, Clubhouse building included for 1 day)
Farmhouse Tables & Wooden Cross-back Chairs
Exclusive Planning Packet
Partial Wedding Planning provided through Cari & Co.
Wedding Planning provided by Cari & Co. (Partial planning begins 10-12 months prior)
Tablecloths
Cloth Napkins & Chargers
Assorted Centerpieces Options
Fresh Floral Package provided by Ruffled Willow
Upgraded Plates, Flatware and Goblet Glasses
Catered Buffet (3 Menus to choose from including meal + drinks)
3 Tier Wedding Cake + additional dessert option
DJ (Ceremony & Reception)
Set-up & Clean-up
Table Bussing
Send-off (Sparklers, bubbles or foam sticks)
10% Off Additional Rental Items from Cari & Co.

This package includes up to 100 Guests.

Each guest after the first 100 will add an additional $40 per person.

**This package includes set-up and clean up. You will meet with your coordinator from Cari & Co 10-12 months before your wedding to begin partial planning services.

Everything But the Dress Wedding Package

$32,500

Package includes 100 guests. Each additional guest is $50 per person

The name says it all, let us take care of all the details for your big day. This package is a one-stop-shop experience for brides who want professionals to handle each and every part of their day. From Full-Service custom planning to top-notch professional vendors, this package allows our clients, their families and their friends to savor every important moment.

2-Day Rental, including Clubhouse building
Farmhouse Tables & Wooden Cross-back Chairs
Full Wedding Planning provided through Cari & Co.
Tablecloths, Cloth Napkins & Chargers
Upgraded Centerpiece & Rental Inventory Options
Larger Fresh Floral Package provided by Ruffled Willow
China Plates, Flatware and Glasses
Catered Buffet (3 Menus to choose from including meal + drinks)
Appetizers Served before Dinner
3 Tier Wedding Cake + additional dessert option
DJ (Ceremony & 5-Hour Reception)
Photography Package provided by an assortment of photographers
Set-up, Clean-up & Table Bussing
Send-off (Sparklers, bubbles or foam sticks)
Photo Backdrop & Two Lounge Areas
Rehearsal Dinner (Set-up, decor & catering provided)
10% Off Additional Rental Items from Cari & Co.

This package includes up to 100 Guests.

Each guest after the first 100 will add an additional $50 per person.

**This package includes set-up/clean up. You will meet with your coordinator from Cari & Co 10-12 months before your wedding to being planning.

*As of January 1, 2023 all venues in Kentucky must charge 6% sales tax.

F.A.Q.

What do these packages not include?

All of our packages do not include alcohol or bar service (clients are responsible for hiring that service) or personal items such as attire and hair/make-up. We are glad to assist you in finding those items, however their cost will not be included in any of our packages.

What does the wedding coordinator do?

(This is included in the Premium Wedding Package & Everything But the Dress Package)

Your event will be managed with the utmost care and attention to detail from the moment you start planning to the execution of your event. Throughout planning (which normally begins around a year prior to your date) you will have a Wedding Coordinator who will serve as your primary contact, keep track of all of your decisions, organize all of your details, share planning documents, keep your in-house vendors and any outside vendors updated, and keep you on track to make sure everything is covered. She will meet with you to go over design ideas (pull out that Pinterest board you've started) and gather all decor items needed. On the day of your wedding our coordinator will be your main contact for the day, be present until the end of your event, direct staff and vendors, and work with the rest of our team to ensure a smooth flow according to the planned timeline.

DETAILS TO BOOKING

1. Payment

An initial non-refundable payment of $3,000 ($4,000 for the Premium & Everything but the Dress Package) along with a signed contract is due at the time of booking to secure your date. The remaining balance will be divided into 4 or 5 payments. *All Venues in Kentucky are now required to add 6% sales tax to all rentals

2. Insurance

We require 'day of' event liability insurance with at least a $1M limit, naming 'White Oaks Event Center LLC' as additional insured. This can easily be obtained thru your home owners or rental insurance company (generally under $200).

3. Damage Deposit

A $500 damage deposit is required 30 days prior to the scheduled venue rental date. If there are no damages, this will be refunded to you within 30 days after your event.